§ 8.24.060. Permit application content and procedure.

A.

To secure a special events permit, an application must be completed and submitted to the council of commissioners for processing by the special events manager. The special events manager shall review the permit application, all submitted attachments, and forward a recommendation to the council of commissioners. The council of commissioners shall approve, approve with conditions or deny the permit application.

B.

The application shall contain information addressing the following:

(1)

The name, address and phone number of the person or entity organizing the event; if an entity is the applicant, include the names of all board members or responsible officers;

(2)

The purpose of the proposed special event and the date(s) and hours of the operation;

(3)

The exact location(s) of the proposed special event and the means of ingress and egress thereto, including emergency vehicle access routes and a maintained fire lane at least ten feet wide;

(4)

The estimated total attendance of the special event;

(5)

Confirmed provisions for the following:

(i)

Garbage cans and frequent disposal of trash and other nonhuman waste;

(ii)

Sanitary disposal of human waste;

(iii)

Hand washing or hand sanitizing stations;

(iv)

Emergency services and first aid;

(v)

Health permits for food vendors secured with the Butte-Silver Bow Health Department;

(vi)

If deemed necessary, private security and security plan, approved by the Butte-Silver Bow Law Enforcement Department;

(vii)

Law enforcement as required by the law enforcement official;

(viii)

Emergency disaster plan;

(ix)

Proof of special events liquor license secured with the Montana Department of Revenue and adequate liquor liability insurance. Proof that persons serving alcohol have undergone state approved "responsible beverage services and sales" training;

(x)

Notification to residents, business owners, and property owners within the special event area, and any reasonable accommodations as requested; at least two weeks prior to any special event that will affect area parking or have music or speeches audile to area businesses or residents;

(xi)

Sound levels will not exceed one hundred twenty decibles;

(xii)

Adequate lighting for night events;

(xiii)

Secured permits for temporary business vendors as required and issued by the county treasurer;

(xiv)

Proof of event liability insurance in the amounts of seven hundred fifty thousand dollars per claim and one million five hundred thousand dollars per occurrence which limits are set for the in the Montana Tort Claims Act, with said insurance policy naming the city and county of Butte-Silver Bow, Montana, as an additional insured during the term of the special event including setup and tear down;

(xv)

Permission for closure and use of parking lots;

(xvi)

Traffic control plan and execution of plan by a licensed and insured traffic control company;

(xvii)

Controls in place to prevent pets and animals, leashed or unleashed, inside the designated special event, excluding those animals that are participating in the special event and excluding any and all service animals as defined by the Americans with Disabilities Act (ADA) standards; and

(xviii)

To pay extraordinary costs incurred.

C.

The permit application must include the following signatures before being considered for approval:

(1)

The sheriff or his/her designee;

(2)

The director or fire services or his/her designee;

(3)

The public works director or his/her designee;

(4)

The parks and recreation director in consultation with the park and recreation board if the special event is proposed to take place on the grounds of a public park property;

(5)

A representative of the Montana Department of Transportation if a special event is proposed to take place on a state maintained highway or urban roadway;

(6)

The safety and risk manager or his/her designee;

(7)

The special events manager/coordinator or his/her designee;

(8)

The parking commission director or his/her designee if the special event is proposed to close public parking lots.

D.

An application fee of one hundred dollars shall be submitted with the application. This fee shall be nonrefundable unless the applicant voluntarily withdraws his application, no more than ten days after submittal. This fee will be deposited into a special events account, as established, as directed by the council of commissioners.

(1)

This fee is not required for 501(c)(3) organizations that provide their identifying number to the special events coordinator along with their application.

(2)

An additional usage fee of five hundred dollars per day is required to have a special event at the Original or Anselmo mine yards. An additional half a day for set up and half a day for tear down is included in the first day's usage fee. This fee is assessed to cover the costs of operating and maintaining the facilities prior to and after events.

E.

Process:

(1)

The special events manager shall consult with other public health and safety agencies to determine whether the information presented to address the provisions required in this section are satisfactory and are complete.

(2)

If the application is determined to be complete and the provisions required by Section 8.24.060 are addressed, the Butte-Silver Bow Council of Commissioners shall approve a permit for the special event. The permit shall be approved not less than fifteen days preceding the date of the special event.

(Ord. No. 09-11, §§ 1, 7, 1-20-2010; Ord. No. 15-11, § 2, 9-18-2015 )